About the Role:
We are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to provide both business and personal support. This role involves managing work-related responsibilities (scheduling, emails, travel coordination) while also assisting with lifestyle management (organization, errands, vendor coordination).
The ideal candidate is detail-oriented and a strong communicator, capable of handling confidential matters with discretion while ensuring smooth daily operations.
Responsibilities:
Business Support:
• Manage CEO’s calendar, appointments, and email communications
• Oversee travel arrangements (flights, hotels, itineraries)
• Handle meeting preparation, document organization, and follow-ups
• Assist with special projects and research tasks
• Coordinate with internal and external stakeholders
Personal & Lifestyle Support:
• Schedule and manage personal appointments & reservations
• Run errands (shopping, organization, household coordination)
• Arrange travel logistics for personal trips
• Assist with gifting, event planning, and general lifestyle organization
Qualifications:
• Bachelor’s degree preferred
• Highly organized, detail-oriented, and proactive
• Excellent written and verbal communication skills
• Tech-savvy (Google Suite, Microsoft Office, scheduling tools)
• Discreet and trustworthy with handling confidential information
• Based in Miami/Miami Beach or willing to relocate
Why Join Us?
• Work directly with a fast-paced executive in an exciting environment
• Opportunity for career growth and exposure to high-level business operations
• Diverse & dynamic day-to-day tasks
• Competitive compensation and potential performance bonuses
How to Apply:
If you’re organized, proactive, and excited about supporting a busy executive in both work and personal life, we’d love to hear from you!
